The financial and physical monitoring system is responsible for the collection and processing of both the financial progress indicators and the common indicators for the OPs, both Regional and Sectoral, and CSF performance at the European level. It is also endowed with the task of disseminating such data to the bodies concerned.
The CSF Managing Authorities, through the General State Accounting Department – General Inspectorate for Relations with the EU (RGS-IGRUE)and the authorities responsible for the CSF, ensure the launch, management and performance of the computer-based monitoring system for the whole 2000-2006 programming period. The tasks of the monitoring system concern:
coordination
the definition of the monitoring methods at level of each Operational Programme and Structural Fund
the standardisation of models for data tables, benchmarking, synthesis indicators, and data processing
Pursuant to the national legislation on the monitoring system of public funds (law No. 144 of 17 May 1999 - pdf, 157 kb), the CSF Managing Authority co-operates with the national Evaluation Units Network on Public Funds.
The first evaluation on the implementation of the monitoring system occurred at the end of the first programming year (31 December 2000) by the European Commission assessment of performance and reliability. The Commission also assessed the matching between the monitoring system capacity and the information needs as envisaged by the Community legislation.
Monitoring criteria and typologies
The basic criteria of the monitoring system are in accordance with the following principles:
optimisation of the best monitoring experiences adopted in the 1994-1999 programming period
adoption of the programme indicators system (financial, processing and physical indicators of the state of progress)
standardisation of monitoring models on 2000-2006 CSF programmes (data tables, synthesis indicators, benchmarking, data processing), most suitable for the evaluation system and surveillance activity
The three monitoring types are as follows:
financial monitoring
Monitoring of the financial indicators concerning the effective costs incurred by final beneficiaries. The data, collected for each project and gathered by measure, are benchmarked with the financial plan (as detailed in the priority axis and measure) of each OP, both Regional and Sectoral, and Programme Complement. The financial indicators of performance are monitored on a three-monthly basis.
physical monitoring
Monitoring of the project physical data, collected into a grid of shared indicators as stated by the CSF Managing Authority. Monitoring activities concern implementation, performance and impact indicators reported in the OPs and Programme Complements.
The performance and impact indicators are estimated during the evaluation on the basis of monitoring data available for each project and measure. The physical indicators of performance are monitored on annual basis.
procedural monitoring
Monitoring provided for all OPs, both Regional and Sectoral, up to the launch round of the projects, and implemented through the definition of survey sheets by activity type and measure-based data-collection models. Data are collected at project level (through a significance limit and the choice of the procedural pathway to be monitored). The procedural indicators of performance are monitored twice a year, on a six-monthly basis.
Data Flow and cadences
Data are collected at project level and gathered per rounds at level of measure, priority axis, OP and CSF, as follows:
The body “Responsible for Measure implementation transfers the collected data to the Managing Authority of the regional or national Operational Programme
The Managing Authority launches the monitoring system (data collection, data-entry into the information system and quality assessment, transmission to the central system)
The Managing Authority is responsible for data collection, gathering and processing and their transfer to the European Commission
CSF financial monitoring indicators are transmitted to the European Commission by the CSF Managing Authority on a three-monthly basis and annually to the Surveillance Committee. Physical and procedural monitoring indicators are included in the annual reports on Regional and Sectoral OPs.
Monitoring system
